FAQs

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BIGSTUF CAMP FAQS

WHEN DOES REGISTRATION OPEN?

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Registration is currently open. Visit: https://camp.bigstuf.com to register.

HOW MUCH IS THE DEPOSIT FOR CAMP AND WHEN IS IT DUE?

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A $60 deposit per spot is due within 30 days of the initial registration date. The deposits must be paid in order to secure your spots at the price at which you registered. All deposits count towards your total balance and are nonrefundable and nontransferable to another group.

HOW DO I MAKE A PAYMENT?

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You can make a credit card payment (with a Visa, MasterCard, American Express, or Discover card) through your account at https://camp.bigstuf.com or a check mailed to:

BigStuf Ministries

Attn: Registration

31 Church St

Alpharetta, GA 30009

WHAT ARE THE PRICE INCREASES FOR CAMP?

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5-Day Camps:

  • September 15th Flash Sale Pricing:
    • $380 per spot for the first 2,000 registrants only.
    • This year’s Flash Sale ended in a matter of seconds. When we say ‘flash’, we mean flash!
    • All spots were registered at the $393 rate initially. If you were part of the first 2,000 registrants, your price was adjusted to $380 after the sale.
  • End of Flash Sale – February 28th:
    • $393 per spot
  • March 1st- End of Summer:
    • $400 per spot

4-Day Camp:

  • September 15th Flash Sale Pricing:
    • $315 per spot for the first 2,000 registrants only.
    • This year’s Flash Sale ended in a matter of seconds. When we say ‘flash’, we mean flash!
    • All spots were registered at the $330 rate initially. If you were part of the first 2000 registrants, your price was adjusted to $315 after the sale.
  • End of Flash Sale – February 28th:
    • $330 per spot
  • March 1st – End of Summer:
    • $335 per spot

WHAT ARE THE DEADLINES FOR CAMP?

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JUNE Camps

  • January 18th: Deposit Rollover Deadline
    • Any spots cancelled on or before January 18th will have the deposits already paid go toward their overall balance. Deposits on spots cancelled after January 18th will be forfeited and not go toward your remaining balance.
  • March 30th: Final Cancellation Deadline
    • Any spots cancelled on or before March 30th will receive a refund of the total cost of the spots MINUS $60 deposits. Payment must be made in full for all spots cancelled as of March 31st.
  • May 11th: Final Balance Deadline

JULY Camps

  • January 31st: Deposit Rollover Deadline
    • Any spots cancelled on or before January 31st will have the deposits already paid go toward their overall balance. Deposits on spots cancelled after January 31st will be forfeited and not go toward your remaining balance.
  • April 27th: Final Cancellation Deadline
    • Any spots cancelled on or before April 27th will receive a refund of the total cost of the spots MINUS $60 deposits. Payment must be made in full for all spots cancelled as of April 28th.
  • June 15th: Final Balance Deadline

BigStuf will accept credit card (Visa, MasterCard, American Express, and Discover) payments through your account at https://camp.bigstuf.com or a check mailed to:

BigStuf Ministries

Attn: Registration

31 Church St

Alpharetta, GA 30009

WHAT DOES THIS PRICE INCLUDE?

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The price for 5-day camps includes 4 nights of lodging, 7 sessions, session materials and 10 meals.

The price for a 4-day camp includes 3 nights of lodging, 5 sessions, session materials and 8 meals.

WHAT ARE THE AGES FOR BIGSTUF?

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BigStuf is for students aged between a graduated 6th grader and a graduated 12th grader.

IS THE PRICE THE SAME FOR YOUTH LEADERS/ADULT VOLUNTEERS AND STUDENTS?

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Yes, the price for BigStuf Camps is the same for youth leaders/adult volunteers and students. Youth leaders/adult volunteers DO count towards your total number of registrants.

ARE SMALL CHILDREN OF YOUTH LEADERS/ADULT VOLUNTEERS ALLOWED AT BIGSTUF CAMPS?

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Yes! Children under age 10 are allowed at camp.  They will have a special rate and are not included in the total number of registrants.  Please contact meagan@bigstuf.com to notify BigStuf of any children coming as well as to request meals (if needed) for them.  Their rates are as follows:

5 Day Camps:

  • Bed space only: $155
  • Bed space and meals: $238

4 Day Camp:

  • Bed space only: $110
  • Bed space and meals: $176

HOW MANY ADULT LEADERS IS MY GROUP REQUIRED TO BRING?

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We believe you know your students better than we do so please use your discretion as to how many leaders you need to bring. Each group is responsible for its own students. A good rule of thumb is one leader per ten students or enough leaders to have at least one leader in each hotel room.

WHO ARE THE SPEAKERS AND ARTISTS FOR CAMP?

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Our speakers and artists for camp are listed at http://bigstuf.com/panama-city-beach/speakers/ along with a bio and list of weeks they will be at camp this summer.

WHAT WILL OUR ROOMING SITUATION BE?

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You are responsible to enter information for each camp attendee (students and leaders) on your Master Camp Attendee List on your BigStuf account. From this completed Master Camp Attendee List, we will have your female to male ratio in order to complete your rooming assignment for your group. Your Master Camp Attendee List is due as follows:

Camp 1 | Thursday, May 4th

Camp 2 | Wednesday, May 10th

Camp 3 | Thursday, May 18th

Camp 4 | Tuesday, May 23rd

Camp 5 | Thursday, May 25th

Camp 6 | Thursday, June 8th

Camp 7 | Tuesday, June 13th

Camp 8 | Wednesday, June 14th

Camp 9 | Thursday, June 22nd

**There will be a $100 LATE FEE for Master Attendee Lists completed late. If you have any questions or concerns about your Master Attendee List, please contact our BigStuf Registration & Logistics Coordinator, Meagan at meagan@bigstuf.com.

We block each group’s rooms based on our discretion. The need of additional rooms for any purpose (i.e. safe sanctuary, extra room for youth pastor and wife, etc.) is subject to availability, and there will be an additional charge of $175 per night. If you require a safe sanctuary room, please email meagan@bigstuf.com.

*Note: Our hotel rooms sleep 5 to 6 to a room (leaders and/or students). Not all rooms adjoin, and we cannot guarantee adjoining rooms.

  • 5 person rooms are laid out as follows: 2 double beds and a sleeper sofa OR 1 king bed, sleeper sofa and roll-away
  • 6 person rooms are laid out as follows: 2 double beds and a set of bunk beds

CAN MY GROUP STAY IN THE HOTEL THE NIGHT BEFORE OR THE NIGHT AFTER CAMP, AND WHAT IS THE RATE IF SO?

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Yes, but only if your camp doesn’t run back-to-back with another camp. You are able to stay the night before camp if you are attending the following camps:

  • Camp 1 — $160 per room
  • Camp 2 — $160 per room
  • Camp 3 — $160 per room
  • Camp 6 — $180 per room (4th of July rate)
  • Camp 9 — $160 per room

You are able to stay the night after camp if you are attending the following camps:

  • Camp 1 — $160 per room
  • Camp 2 — $160 per room
  • Camp 5 — $180 per room (4th of July rate)
  • Camp 8 — $160 per room
  • Camp 9 — $160 per room

If you would like to stay a night before or after camp, please email meagan@bigstuf.com.

DOES BIGSTUF PROVIDE OPTIONS OF ROOMS FOR BUS DRIVERS?

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BigStuf does not reserve rooms for bus drivers; however, we can provide you with a list of nearby hotels that provide charter bus parking for your bus drivers:

Below is a list of hotels that provide charter bus parking:

Sleep Inn & Suites

9201 Front Beach Rd.

Panama City Beach, FL 32407

850-249-2501

*1.5 miles away from camp

 

Fairfield Inn & Suites

7718 Front Beach Rd.

Panama City Beach, FL 32407

850-249-1225

*3 miles away from camp

 

La Quinta Inn & Suites

7115 Coastal Palms Blvd.

Panama City Beach, FL 32408

850-234-3133

*4 miles away from camp

DOES BIGSTUF OFFER A DISCOUNT FOR BUS TRANSPORTATION?

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Yes!  BigStuf has a transportation alliance with U.S. Coachways. US Coach offers wholesale pricing to all BigStuf churches.  Wholesale pricing is typically 8-13% below standard rates (depending on what part of the country you are traveling from).  US Coach cannot guarantee any savings over what you have previously paid as our churches have used a variety of different transportation providers in the past.  However, they are offering a price matching policy; if their wholesale price is more than what you can obtain transportation services for from your regular provider, they will make every effort to at least match that price for you! 

To receive a quote for bus transportation, call the US Coach toll free number and ask for Dylan or Sal, the BigStuf representatives who are happy to help you! Their phone number is 800-359-5991, ext 284 and 300.  Simply identify yourself as a BigStuf church and they will handle the rest!  

CAN BIGSTUF ACCOMMODATE STUDENTS AND LEADERS WITH FOOD ALLERGIES?

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BigStuf can accommodate students and leaders with gluten sensitivities. If you need gluten-free replacement entrées for any students and/or leaders, please notate this need on their online consent form. This request should be notated and submitted no later than one week prior to your camp. We cannot guarantee gluten-free accommodations for forms submitted less than one week prior to the start of your camp. To get a copy of the camp menu and to discuss possible options, please email meagan@bigstuf.com.

WHAT IS THE FIRST YEAR TOUR?

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If this is your first year at camp, we want you to feel confident and prepared to lead your students well during the camp week. Before Leader Lab Session 1 at 6:15pm, we will have a tour of the property that will help you to navigate where you need to be throughout the week.

WHAT IS LEADER LAB SESSION 1?

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It is mandatory for at least one leader from each group to attend Leader Lab Session 1. This meeting is a time for us to cast vision for the week, pray over your students and leaders and kick off the camp week right. It will also provide you with all of the information you need to know for the week. Even if you have attended camp before, it is extremely important that you are at Leader Lab Session 1 as information is updated every year.

WHAT IS BEACH WORSHIP?

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You and your students won’t want to miss Beach Worship. Before one of the evening sessions, we are able to step out of the big room and onto the beach to worship without all the lights, cameras and production. Something really powerful happens when we all come together and worship the Creator in His creation!

DO YOU HAVE A WAITING LIST FOR CAMPS THAT ARE 100% FULL?

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Yes, you have the option to be added to a waiting list if the camp you would like to attend is full. No deposit is required to join the waiting list. As spots become available, we will contact you to confirm your taking those spaces. You have 24 hours to verify you would like to take any open spots and once you do, deposits will be due immediately to secure them. To be added to the waiting list, please email meagan@bigstuf.com

DO YOU HAVE ANY PROMOTIONAL MATERIAL FOR CAMP?

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Yes, we provide a promotional video and other graphics.  Please visit: http://bigstuf.com/panama-city-beach/promo/ to access these.

WHAT ACTIVITIES ARE AVAILABLE FOR STUDENTS DURING FREE TIME?

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On site there is the beach, pool, and games such as triple toss, cornhole, spikeball and kanjam. There are also private vendors on the beach who offer Jet Ski rentals and parasailing. BigStuf hosts optional rec tournaments including basketball and beach volleyball.

Tournament rules:

Basketball:

  • 3-on-3
  • One team per 30 students in a group
  • Substitutes are allowed
  • Leaders may play on the teams, but you can only have one leader on the court at a time

Volleyball:

  • 6-on-6
  • One team per 30 students
  • Substitutes are allowed
  • Must have at least one girl on the court at all times
  • Leaders may play on the teams, but you can only have one leader on the court at a time

Have your teams formed ahead of time so you can sign-up at check-in, leader orientation or immediately following the first session before small groups. All teams must sign-up for rec tournaments by the end of night one before small groups.

Free Time:

After lunch on day 4 the afternoon is yours to do with your group as you please. There are no rec tournaments this day. You can stay on site during the free afternoon and enjoy the beach or you may go off site with your group. There are several options for activities off property such as arcades, bungee jumping, miniature golf, Pier Park outdoor shopping center, Shipwreck Island Water Park, and Ripley’s Believe It or Not Museum. For more activities in the Panama City Beach area, check out http://www.visitpanamacitybeach.com or visit our Activities page, http://bigstuf.com/panama-city-beach/around-pcb/.

There is an optional dinner that will be served by the Boardwalk Beach Resort on Night 4. If you are interested in this option, please contact julie.dunkin@RAbeachgetaways.com to discuss meal and price options. The Boardwalk Beach Resort will need to know if you are planning on taking advantage of this meal option one month out from the start of your camp.

If you choose to not take the Night 4 meal option, dinner is on your own.  Take a look at our Restaurants page http://bigstuf.com/panama-city-beach/around-pcb/  for an extensive list of restaurants in close proximity to camp.  You can choose to eat dinner on site as well, but with hotel policies the food cannot be served in common areas. Food has to be kept and eaten in your hotel rooms.

IS THERE A DRESS CODE FOR CAMP?

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There are always several questions about appropriate attire, and we are aware that some youth leaders have different standards than others. The reason for our dress code is so the focus of camp will not be altered. We want to keep camp with as little distractions as possible.

Guys, here are some parameters to follow:

  • Please make sure all attire is modest and appropriate.
  • No speedos or anything that semi resembles a speedo.
  • Unless at the beach or pool, wear a shirt at all times that completely covers the chest and torso.
  • No sagging of shorts, pants or swim trunks/

Girls, here are some parameters to follow:

  • Please make sure all attire is modest and appropriate.
  • One piece bathing suits (no cutouts) or tankini’s that fully cover the stomach.
  • Stomach should be covered at all times.
  • All shirts and dresses should have a modest neckline.
  • Shorts must have at least a 3” inseam.
  • Skirts and dresses should keep you fully covered when bending over.

It is of great importance that church leadership properly guides the focus of camp. If students do not follow dress code, BigStuf staff and interns hold the right to ask students to change into appropriate clothing. Leaders will be contacted if necessary.

WHAT DO MY STUDENTS NEED TO BRING?

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Students need to bring beach towels, sunscreen, water bottles, flip-flops, bathing suit, shorts, t-shirts, Bibles and journals. Bed linens and bath towels are provided in the hotel rooms. Students may also want to bring extra spending money for snacks, arcade games, and the BigStuf Store.

WHAT IS THE ADDRESS AND PHONE NUMBER OF THE HOTEL/SITE OF CAMP SESSIONS?

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Boardwalk Beach Resort Hotel
9600 S Thomas Dr
Panama City Beach, FL 32408
1-800-224-4853

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BIGSTUF CAMP FAQS