FAQs
1. WHAT IS THE CONFERENCE RATE AND WHAT DOES THE PRICE INCLUDE?
The conference price is $159 per spot and that includes conference sessions, session materials, and parking at the arena.
2. WHAT ARE THE DIFFERENT ROOM RATES FOR THE HOTELS AVAILABLE THROUGH BIGSTUF AND WHAT DO THESE PRICES INCLUDE?
Hilton: $580
Plaza Resort: $500
Plaza Ocean Club: $440
Mayan Inn: $440
La Playa: $400
*These prices include 1 room for 4 nights of lodging, and these rooms hold 4 people on average.
3. WHAT ARE MY DEADLINES AND PAYMENT SCHEDULE FOR THE CONFERENCE?
A. January 26th
-Deposits due in order to confirm spots and transferable deposits to remaining balance ends. Deposits on spots cancelled after this date will be forfeited.
B. April 19th
-Final Cancellation deadline. Payment must be made in full for all spots registered as of April 20th.
C. May 1st
-Rooming Forms due directly to hotels
D. May 10th
-Final Balance due
E. BigStuf will accept checks and credit cards (Visa, MasterCard, American Express, and Discover). If mailing a check, please send to:
BigStuf Camps
Attn: Registration
31 Church St
Alpharetta, GA 30009
4. What are my options as far as meals for my group?
You can take advantage of the kitchenettes that some of our hotels have. The Mayan Inn and La Playa both have full kitchenettes with ovens, stovetops, microwaves, full sinks, and full refrigerators.
Both the Hilton and the arena are offering optional meal plans. Please email the given contacts for all questions and to sign up for meals. All logistics and payment will be going directly through the Hilton and the arena as opposed to through BigStuf. Please make the Subject “BigStuf Meal Option” when emailing the contact(s). Hilton Menu Arena Menu
Another option is of course to eat out at some of the wonderful restaurants around the Daytona Beach area. Be sure to check some of those out on our Daytona/Restaurants page!
5. WHAT ARE THE AGES FOR BIGSTUF?
Students must be between a graduated 6th grader through a graduated 12th grader.
6. IS THE PRICE THE SAME FOR YOUTH LEADERS/ADULT VOLUNTEERS AND STUDENTS?
Yes, the price for our Daytona Beach Student Conference is the same for youth leaders/adult volunteers and students. Youth leaders/adult volunteers do count towards your total number of registrants.
7. HOW MANY ADULT LEADERS IS MY GROUP REQUIRED TO BRING?
We believe you know your students better than we do, so please use your discretion as to how many leaders you need to bring. Each group is responsible for its own students.
8. IS THERE ANY MAJOR BENEFIT FOR YOUTH LEADERS/ADULT VOLUNTEERS AT BIGSTUF?
Absolutely! Every summer Reggie Joiner, the founder of Orange, joins us to do a Youth Leader Training for 3 days of the conference. All leaders are invited to sit under the phenomenal wisdom and teaching of Reggie during our 11 O’Clock Hour while students are being entertained in the arena.
9. WHAT WILL OUR ROOMING SITUATION BE?
You select the hotel of your choice when registering and book the number of rooms you need. All the hotels are on the beach and most rooms sleep 4 people per room. The hotel you book rooms at will be in contact with you to provide you with its Rooming Form. All Rooming Forms are due directly to the hotels by May 1st, and all rooming logistics must go through the hotels.
10. DO YOU HAVE A WAITING LIST?
Yes, you have the option to be added to a waiting list if the hotel of your choice is full. We do not require deposits for spots on the waiting list until those spots become available. As they come open as well as after the April 19th deadline, we will contact you by phone and email when you are next in line for you to confirm you would still like the spots. You have 24 hours to verify you in fact still want them, and once you accept the spots, deposits are due immediately in order to secure the spots.
*To be added to the waiting list, please call Kayla at 770.569.0207 or email kayla@bigstuf.com.
11. DO YOU HAVE ANY PROMOTIONAL MATERIALS FOR THE CONFERENCE?
Yes, we provide a promotional video as well as other graphics. The 2012 Promo Video will be available for a free download on the bigstuf.com/daytona website. You can also download a free BigStuf 2011 highlight video from the Daytona Beach/Downloads page.
12. WHAT ACTIVITIES ARE AVAILABLE FOR STUDENTS DURING FREE TIME?
Your students can enjoy the beach and pools at your hotel. Daytona Beach also offers several places to ride go-karts, play mini golf, and play laser tag. The Daytona Lagoon water park is right across the street from the arena and is a great option as well. For more information about activities available in Daytona Beach, visit www.daytonabeach.com.
13. WHAT IS THE GROUP TIME LISTED ON THE SCHEDULE ALL ABOUT?
After each night session, leaders join with their students in a time to debrief from the session. Amazing discussions begin to take place as students ask questions and simply share the work God is doing in them. It is a great time for leaders to truly mentor their students as the students begin to open up more and more.
14. IS THERE A DRESS CODE FOR THE CONFERENCE?
There are always several questions about appropriate attire on the beach as well as in the arena, and we are aware that some youth leaders have different standards than others. The reason for our parameters is so that the focus of the conference will not be altered and so that we do not have to waste energy being dress code police. It is of great importance that your leadership properly guides the focus of the conference. You may or may not agree, but we want to keep the conference with as little distractions as possible. We expect to see no navels during the week, so we do not allow two-piece bathing suits. Yes, we only allow one-piece bathing suits. We understand that not all one-pieces are quite modest enough, so when you talk to your students please be clear on what is and is not appropriate beachwear. We do not like to see t-shirts with the wrong kind of message either, so you may want to set boundaries with your students on this as well. In general, the dress code is to be smart and be respectful.
15. WHAT DO MY STUDENTS NEED TO BRING?
Students need to bring beach towels, sunscreen, water bottles, flip-flops, one-piece bathing suits, shorts, t-shirts, Bibles, and journals. Bed linens and bath towels are provided in the hotel rooms. Students may also want to bring extra spending money for snacks and the BigStuf Store (t-shirts, CDs, etc.).
16. WHAT IS THE ADDRESS OF THE OCEAN CENTER ARENA?
Ocean Center Arena
101 N Atlantic Ave
Daytona Beach, FL 32118